Microsoft Word
Pass the Word
The use of passwords to protect individual documents can be extremely
useful if you have to store confidential documents on a network that may
be accessible by other members of staff (e.g. pay increase letters,
salaries, budget calculations etc.). To set a password select Options
from the tools menu, select the Save tab, and enter the password
required in the password box, remembering that the password entered is
case sensitive.
As can be seen there is the ability to set a
password for opening a document and a further password for modification
to a document if so desired. The password doesn't show up on the screen,
only the line of asterisks shown.
A word of warning if
you forget the password then you will not be able to open
the document.
Assign
shortcut keys to a command or other item
As well as using the standard
shortcut keys (Ctrl B for bold etc.), it may be that you
have a certain command that you often use that does not
have a standard shortcut. Well the good news is you can
assign your own.
You can assign a shortcut key to a
command, macro, font, AutoText entry, style, or a
commonly used symbol.
On the Tools menu, click Customize
Keyboard.
In the Save changes in
box, click the current document name or template in which
you want to save the shortcut key changes.
In the Categories box, click
the category that contains the command or other item.
In the box to the right, click the
name of the command or other item. Any shortcut keys that
are currently assigned appear in the Current keys
box.
In the Press new shortcut key
box, type the shortcut key combination you want to
assign. Click Assign.
Too Much Help?
|
Have you noticed how helpful Word
can be? Have you also found yourself, on occasions,
cursing the system because it automatically corrects
items for you that you do not want changed, for example
changing i.e. to I.e.?
To stop the system from making these
unrequired changes, click on Tools, then click on Auto
correct. Click on Exceptions, make relevant entries such
as dont correct i.e. then click OK.
|
Correct the spell checker
If you are a bad speller then the
spell checking capabilities of Word (and other
Word-processors) will be wonderful. If, however, the
system continually tells you that you have misspelled a
word that you know is correct, simply click on Add when
reviewing the spelling. This action adds the word to the
dictionary so that the system recognises the word in the
future.
Lose
a page
How often are you rushing to finish
the last report for committee or a document that must be
in todays post and the last two or three lines have
flowed onto an additional page? You then spend what seems
ages changing margins, fonts, page set up and deleting
text in an attempt to lose that last page of just a
couple of lines. Why not get Word to do it for you?
Click on Print Preview and click on Shrink
to Fit icon. Word will lose that last page by
decreasing the font size of each font used in the
document. You can undo a Shrink to Fit operation by
clicking Undo Shrink to Fit on the Edit
menu. Beware, however, because once you have saved the
document and closed it, there is no quick way to restore
the original font size.
Keeping
a track of changes
Do you sometimes have to work on large
documents that need several changes to drafts before you sometimes have to work on large the final version is
published? Fed up with having to remember what changes
you have made to the latest version or keep copies with
red pen all over them? Then use the Track
Changes feature in Word.
To use the feature select
Tools, Track Changes and
Highlight Changes before making any changes
to your document.
By selecting the Options button you
can customise the way that changes are highlighted. This
means that all changes made to a document are highlighted
on the same document whether new text or deleted text.
When
you have reviewed the changes to the document, accepting
the changes is easy. Simply select Tools,
Track Changes, Accept or Reject
Changes.
From here you can accept or reject
all changes, or individual changes.
Cut,
Copy and Paste quickly
If you are making several changes to
a document that involves a lot of cut and paste or copy
and paste, it can be a time consuming exercise having to
constantly select Edit, Copy,
Edit, Paste etc.
One short cut is to use short cut
keys (Ctrl C, Ctrl V, Ctrl X); alternatively, simply
highlight the relevant text and right click. This will
list a number of options including copy, cut and paste.
Add
Style to Your Bullets
To change the format
of the default numbering or bullets, move the mouse
pointer to Format and left click. Move the
pointer to highlight Bullets and Numbering,
and left click.
The window above will appear. Select the required format by
clicking on the appropriate box and click OK.
New internet services opened this year...
|